Child Safe Policy

//Child Safe Policy
Child Safe Policy 2016-11-04T13:08:44+00:00

1. Purpose.

2. Context.

3. Scope.

4. Commitment to child safety (include risk management )

5. Children’s participation.

6. Recruitment practices.

7. Code of Conduct.

8. Support for employees and volunteers.

9. Reporting and responding to suspected child abuse and neglect.

10. Strategies to minimise risk.

11. Harassment/bullying.

12. Communication.

13. Related policies and procedures.

14. SAMPLE Mandated Notification



This policy was written to demonstrate the strong commitment of the Seacliff Community Recreation Associations (SCRA) Board of Management and all its volunteers to child safety and establishing and maintaining child safe and child friendly environments.

 2. Context

This policy reflects the SCRA commitment to provide a safe environment where every person has the right to be treated with respect and is safe and protected from abuse. (SCRA Constitution Sect 4)

As identified in the SCRA Constitution it complies with our obligations under the Children’s Protection Act 1993, including:

  • Section 8B – 8D – Child Safe Environments and criminal history assessments for people working with children; and
  • Section 11 – Mandatory reporting.

It also complies with the Child Safe Environments: Principles of Good Practice and Standards for dealing with information obtained about the criminal history of volunteers who work with children issued by the Chief Executive of the Department for Families and Communities.

 3. Scope

This policy, from the date of endorsement, applies to all volunteers, coaches, committee members, children, parents, carers and other individuals involved in the organisation.

 4. Commitment to child safety (include risk management )

All children who visit the SCRA have a right to feel and be safe.  We are committed to the safety and well-being of all children and young people accessing our services therefore the welfare of the children in our care will always be our first priority. We aim to create a child safe and child friendly environment where all children are valued and feel safe.

As a first point of contact to children, parents and volunteers for advice and support regarding the safety and well-being of children in our organisation, contact any Board of Management member or our appointed

Child Safe Officer (the appointment of a child safety officer is not a mandatory requirement for the Child Safe Policy). Names and contact details are located on the SCRA Notice Board

This policy was developed by the SCRA Board of Management in collaboration with all our volunteers, the Member Group committees, the children who use our services and their parents.

 5. Children’s participation

SCRA members and volunteers encourage children to express their views, and make suggestions, especially on matters that directly affect children.

We actively encourage children who use our services to ‘have a say’ about those things that are important to them.  We value diversity and do not tolerate any discriminatory practices. (SCRA Constitution Sect 4-4-5)

We inform children what they can do if they feel unsafe.  We listen to and act on any concerns children, or their parents raise with us.

 6. Recruitment practices

SCRA takes all reasonable steps to ensure that it engages the most suitable and appropriate people to work with children.   We employ a range of screening measures and apply best practice standards in the screening and recruitment of volunteers.  We interview and conduct referee checks on all our volunteers.

These include personal Statutory Declarations and Police Criminal History Assessments for people working with children, as set out in section 8B of the Children’s Protection Act 1993.  We ensure that criminal history information is dealt with in accordance with the standards developed by the Chief Executive of the Department for Families and Communities

 7. Code of Conduct

All members are made aware of, and must abide by the SCRA Code of Conduct.

The Code of Conduct was developed by our Board of Management in collaboration with all our volunteers including leaders, coaches, administrators, Member Group committees and helpers, the children who use our services, their parents and guardians.

 8. Support for employees and volunteers

SCRA seeks to attract and retain the best volunteers by providing support, supervision and training so they feel valued, respected and fairly treated.

We ensure that our volunteers who work with children have ongoing supervision, support and training so that their performance is developed and enhanced to promote the establishment and maintenance of a child safe environment.

 9. Reporting and responding to suspected child abuse and neglect

SCRA will not tolerate incidents of child abuse.

All volunteers and those working with children understand their obligation to notify the Child Abuse Report Line on 13 14 78 as soon as practicable if they have a reasonable suspicion that a child has been, or is being, abused or neglected by a member of their family.

We ensure that our volunteers are aware of how to make appropriate reports of abuse or neglect by providing opportunities for volunteers to attend an information session on mandatory reporting, through their relevant Member Group committees and on the SCRA Notice Board.

Volunteers must also report to the SCRA Board of Management and the nominated SCRA Child Safe Officer any reasonable suspicion that a child has been, or is being, abused or neglected by another member or volunteer.

SCRA may resolve to take any appropriate protective action necessary to keep the child and others safe. (SCRA will ensure it has policies and procedures in place to ensure that confidentiality and natural justice applies.)

 10. Strategies to minimise risk

  • Transportation of athletes
  • Recruitment procedures – Police Criminal History Assessments & Statutory Declarations
  • Taking images/photographs of children
  • Child Safety Officer
  • Complaints procedures
  • Risk Management Strategies
  • Responsibilities of coaches, committees, parents & athletes
  • Procedure for breaches of policy
  • Training of coaches and other members
  • Protecting privacy and confidentiality
  • Procedures for dealing with situations where a member is being investigated for, or is charged with, a serious criminal offence
  • Equipment maintenance

 11. Harassment/bullying

SCRA opposes all forms of harassment, discrimination and bullying. (SCRA Constitution Sect 4-4-5)

We take this issue seriously and encourage anyone who believes that they, or another person, that has been harassed, discriminated against or bullied to raise this issue with a member of the Board of Management or our Child Safe Officer.

12. Communication

SCRA will ensure that everyone to whom this policy applies is aware of and has had an opportunity to read the policy.

A copy of the SCRA Child Safe Policy will be permanently on display on the SCRA Notice Board

13. Related policies and procedures

  • Codes of Conduct Policy  Refer for policy
  • Codes of Behaviour Policy  Refer for policy
  • SCRA Constitution Refer
  • All volunteers that work with children need to provide a Police Clearance Certificate and satisfactorily undertake a criminal history assessment.
  • Mandatory reporting procedures (currently displayed on SCRA notice boards and near telephone)  Refer sample Mandated Notification attachment 1
  • Risk Management  Refer

Mandated Notification Attachment 1

Mandated Notification

Under sections 11 (1) and (2) of the Children’s Protection Act 1993, certain people are obliged by law to notify Families SA via the Child Abuse Report Line if they suspect on reasonable grounds that a child/young person has been or is being, abused and/or neglected and the suspicion is formed in the course of the person’s work (whether paid or voluntary) or in carrying out official duties.

In South Australia, anyone under the age of 18 is classified as a “child or young person”.

The person must notify the Child Abuse Report Line of the suspicion as soon as practicable after they form that suspicion.

Section 11 (2) establishes a list of persons that are mandated notifiers including “any person who is an employee of or volunteer in, a government or non-government organisation that provides health, welfare, education, sporting or recreational, child care or residential services wholly or partly for children, being a person who is engaged in the actual delivery of those services to children or holds a management position in the relevant organisation the duties of which include direct supervision of, the provision of those services to children”.

Please refer to the SCRA Child Safe Policy for further details.

Child Abuse Report Line

13 14 78

  • Approved by Board of Management of Seacliff Community Recreation Association Incorporated October 2010

    Revised August 2014, November 2015