Equipment Policy

//Equipment Policy
Equipment Policy2018-07-31T17:49:23+00:00

STATEMENT OF COMMITMENT

Seacliff Community Recreation Association Incorporated is committed to providing members with a high standard of service.  The key to this service is the provision of quality, well maintained and up to date equipment for all programs conducted by the Member Groups.

To this end, the following Policy has been formulated to ensure that all equipment used within the normal programs of the Member Groups can be acquired, maintained or replaced on a regular and ongoing basis.

Please note that all equipment purchased by Member Groups with Member Group funds belongs to the Seacliff Community Recreation Association Incorporated and if a Member Group leaves the Association the equipment stays with the Association.

 

DEFINITIONS

Equipment; refers to all equipment used during normal programs conducted by all Member Groups at any venue of a Seacliff Community Recreation Association Incorporated Member Group.

Acquisition; refers to the identification and taking possession of (either through purchase, loan or donation) equipment required for the conduct of the Member Groups normal programs.

Maintenance; refers to the inspection, repairing, altering or cleaning equipment required for the conduct of the Member Groups normal programs.

Replacement; refers to the provision of new or alternative equipment that is identified as unsafe, is damaged or is identified as old equipment that requires replacement, for the conduct of the Member Group’s normal programs.

 

REQUIREMENTS AND RESPONSIBILITIES

 This section specifies the requirements and responsibilities of all parties to whom this Policy applies:

Members

Acquisition – Suggestions for additional equipment should be forwarded to the Member Group Head coach, leader, coach or committee member for discussion by that Member Groups committee.

Maintenance – Members who notice equipment that requires attention must report this to the Member Group Head coach, leader, coach or committee member immediately. Unsafe equipment must not be used until repaired or replaced.

Coaches

Acquisition – Coaches are to forward requests and requirements for equipment to their relevant committee. Suggestions for fundraising to allow purchase of new equipment should be presented to the committee for discussion.

Maintenance – Coaches are responsible for reporting any equipment that requires attention to the Member Group Head Coach or Chairperson and cease to use that equipment until repairs or replacement has been undertaken.

Equipment Officer

Maintenance – The Member Group Head Coach or Chairperson is responsible for ensuring all scheduled equipment checks are conducted by the relevant Member Groups and documented. All notes recorded on the relevant checklists are to be actioned and the action taken is to be recorded.

Acquisition – The Member Group Head Coach or Chairperson is responsible for initially checking newly acquired equipment upon delivery to Seacliff Community Recreation Association Incorporated. All required maintenance of new equipment is to be detailed within the equipment safety and maintenance checklists.

 

MAINTENANCE AND CLEANING SCHEDULES

 Equipment Inspection Checks – 3 monthly (January, April, July, October)

New Equipment – when delivered to Seacliff Community Recreation Association Incorporated

Equipment Cleaning

KinderGym

all play equipment once per term

6 x 4 blue “Happy Mats” once per term

yellow super-soft mats – once per term

mat under horizontal bar – Middle Hall – once per term

immediately after body fluid on floor  / equipment

Gymnastics

Blue, green and red supersoft mats – once per year

Landing mats under beams and Isometric bars – once per year

Spotting boxes – once per year

immediately after body fluid on floor  / equipment

Judo

Large floor mat – once per month

Large red landing mat – once per year

Judo suits for new fighters – cleaned after use

immediately after body fluid on floor / equipment

Ju-Jitsu

Large floor mat – once per month

Punch bags – once per month

Protective equipment – once per month

immediately after body fluid on floor / equipment

Calisthenics

All equipment once per year

immediately after body fluid on floor / equipment

Note – McKenna Cleaning Services are contracted to clean the centre three times per week including (see contract for detailed information)

  • sweep and/or vacuum timber floors – nightly
  • sweep and/or mop tiled floors – nightly
  • clean and disinfect toilet facilities – nightly
  • vacuum all carpeted areas – nightly (no equipment is moved)
  • machine scrub and mop tiled areas – each term during school holidays

EQUIPMENT LISTS

 Seacliff Community Recreation Association Incorporated has Fire and Other Insured Events insurance. Each Member Group supplies an annual inventory of items at the site (Equipment List) and this total represents the value.

EQUIPMENT STORED IN HALLS

 Some Member Groups at Seacliff Community Recreation Association Incorporated have equipment stored in halls that is out of bounds to other Member Groups or casual users. The insurance component of Member Groups own insurance covers injuries sustained only through their own sport.

Any damage incurred by a Member Group or casual user must be reported to the Seacliff Community Recreation Association Incorporated Board of Management immediately. Please refer to Rules Governing Member Groups Operating Within The Seacliff Community Recreation Association Incorporated.

Approved by Board of Management of Seacliff Community Recreation Association Incorporated May 2012

Revised September 2015, June 2018